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10 Best Outlook Features You Need to Try Right Now
Take a closer look at some useful tips
5 min. read
Updated onMarch 14, 2024
updated onMarch 14, 2024
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Key notes
Microsoft Outlookis probably the world’s most well-known personal information management tool.
It started as a mere email client and has evolved into an integral part of the Microsoft Office Suite. While still an email client – one of the best there is, for that matter – it has a host of new features to offer.
Here are the top 10 best features thatOutlookbrings to the table.
How do I get the most out of Outlook?
1. Outlook for collaboration
What is neat aboutOutlookis that it hastoolsthat accurately reflect your typical workday. For example, it lets youkeep trackof yourclients‘ needs and actions so you know exactly what your next moves are.
You can then useOutlook‘stoolsdedicated to group work to make a plan of action.
Getting everybody together on a project is key, and it is much easier when everyone is in thesame Office 365 group.
Of course, scheduling meetings is an integral part of working as a group, andOutlookmakes that aspect a whole loteasier. Unfortunately, not everyone is always available, so Outlook helps by letting youtime the meetingsjust right.
Once you’ve finally gathered and discussed the latest topics on your agenda, Outlook provides you with the tools to take efficient notes.
Looking toimprove the level of collaboration within the company? Take a look at these software tools.
2. Increased folder sharing
In a work environment, sending and receiving information is essential. Because of this,Outlookis fully prepared to meet even the highest expectations regarding file and folder sharing.
This allows you as a group to keep sharing data without worrying about deleting older files and folders to free up space.
3. Outlook inbox payments
When you’re all busy at work, it is easy to forget about common day-to-day tasks, such as paying your bills.
WithOutlook, however, you can pay bills via Microsoft Pay without worrying about tax penalties.
4. Dark Mode
Many programs have decided to include Dark Mode, andOutlookisnot far behind.When it wasfirst announced, users were pretty excited about the news.
Their excitement was also fueled by the knowledge thatOutlookwould now receive full support forBlack Office Theme.
Additionally, Dark Mode is fareasier on the eyes, especially when reading documents at night or in dark rooms. More so, because the screen is no longer so bright, it helpsreduce battery consumptionon mobile devices.
Because of this, those of you who usually read theiremailsoff of theirphoneare probably the most avid users ofOutlook‘s Dark Mode.
5. Modern UI
Looking freshis almost as important as being useful, andOutlookboasts a sleekUIfor the modern user. More so, the design isconstantly updated, and new features are consistently added to thetoolset.
This includes, among others, new interactive ways for you to get notified regarding an upcoming event.OutlookincludesFluent Design-inspired effectsthat will make using it extremely enjoyable.
However, this modern design isn’t just for show, as it helpsOutlookperforma lot fastertoo.
6. Ink usage
As mentioned above, writingemailsdoesn’t have to be standard and boring.
Outlookprovides all the tools you need to send emails that are either stylish or fun, depending on your mood.
7. Encrypt your emails
When you send or receive anemail, you expect that yourprivacyis respected. WithOutlook, you don’t have to worry about security issues, thanks to its advancedend-to-end encryption.
This feature will ensure the highest level of security, allowing you and your company’s secrets to remain a secret.
Is privacy your #1 concern? Take a look at thesegreat encryption toolsthat we’ve picked for you!
8. It uses AI
As mentioned before,Outlookis continuously evolving, and it seems that the next trend in almost every domain is AI.
Outlook and other apps belonging to the Microsoft Office suite will also receiveAI-powered featuresthat will make working with it easier.
More importantly, it will be able to communicate more easily with other AIs, improving the exchange of information between apps.
9. Focused Inbox
Prioritizingemailsis key, especially when you send and receive plenty of them daily.
Because of this,Outlookfeatures something called a Focused Inbox, whereemailsare arranged based on a user-attributed priority. More so,other toolssuch as @-mentions and cloud attachments makeOutlookanemail clientof the future.
10. Fixable and versatile
With its neattoolsand great design, we must remember thatMicrosoft Outlookis a computer application. Like any computer application, it can be prone to faulty registries, bad installs, and corrupted data.
Fortunately,Outlookis extremely popular, and as such, there areplenty of toolsthat will make fixing it a breeze.
Due to its popularity and extensive range of features,Outlook is ranked third in the email market share. To know more about it, read our post. And Outlook for Windows and Outlook for Web will soon get a new button option. Users will be able toinitiate email synchronization with Outlook’s Sync option, so it’s just a matter of having more patience.
Still not convinced of Outlook’s effectiveness? Why not try analternative email clientinstead?
Teodor Nechita
Eager to help those in need, Teodor writes articles daily on subjects regarding Windows, Xbox, and all things tech-related.
When not working, you may usually find him either at the gym or taking a stroll in the park, trying to find inspiration for the next articles he may write.
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