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Alumni Management Software: 5 Best to Use in 2024

7 min. read

Updated onJanuary 8, 2024

updated onJanuary 8, 2024

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Alumni is a term that is used to represent people who are graduates of a college or university. Because the number of people who finished their studies is enormous and it grows exponentially, keeping updated alumni lists is a hardtask.

Because of this reason, it is recommended to use specialized alumni software that was designed for managing and sorting of alumni databases. Having this information at your disposal in one all-compassing software helps you reduce the time of searching through profiles, in this way, making the entire process of organizing a meet-up, a far easiertask.

In this article, we will explore some of the best software options that enable you to stream-line your alumni database with ease.

5 alumni tools to better manage your alumni databases

Vaave

Vaaveis a great SaaS (software as service) option that was designed specifically for alumni management. This software can be used both byeducational institutionsor in the corporate environment.

Vaave helps you to easily build your alumni network, organize successful reunions, raise funds, etc. You can easily keep in touch with former staff, customize development of the program, and can even be used to re-hire staff and as a referral platform.

Alumni management features include:

Try Vaave

Enterprise Alumni

Enterprise Alumni is an entirely customizable alumni platform that enables you to manage both alumni and former staff with ease . This software isfully integrated in the cloud. Because of that, it a easily accessible solution from anywhere in the world, and offers you a protected online environment for your data to be stored in.

Enterprise Alumni is fully integrated into HR applications like SAP, Success Factors, Oracle Taleo, etc. This feature of the program enables you to seamlessly transfer information from one software to the other without any loss of data or hard complicated maneuvers.

This software is used by a good number of great organizations of our world. Some of these corporations are : HSBC, Nestle, Lufthansa, P&G, and Aviva.

Other features worth noting are:

Try Enterprise Alumni

Graduway

Graduway offers you an entire online package of features that give you the power to manage and mentor your alumni. You can easily schedule appointments, track the progress of your alumni, and manage the programs they are exposed to. This software can be used by schools, corporations andnonprofits.

With the use of its customizable registration forms, you can use Graduway to create custom alumni groups based on users credentials, demographics, interests, etc.

Graduway can be used with different CRM’s (customer relationship software) like Edge NXT, Blackbaud CRM, Salesforce, etc., because it’s fully compatible with the file formats needed. This allows you to migrate information from your preferred CRM application to Graduway and also input data directly from the CRM software.

You can use this software to match your profile with mentors. This feature gives you the power to select your mentors from the student groups based on their skill set, age, etc.

Key features include:

Try Graduway

Hivebrite

Hivebrite is another great software option that can help you manage your alumni database. This software is easy to set up and use, and it can bepersonalised to suit your brand, offering opportunities to your alumni community.

With Hivebrite you can define the way your users can sing-in to your platform -email, social network or SSO., if it’s an open or an invite-only community.

Because of it’s online features, Hiverbite can be accessed from anywhere in the world. You can now easily keep in touch or even engage your users with networking tools specifically designed for them.

Hivebrite can be used in a variety of ways, depending on your institution’s needs. Some of the most notable features include:

Try Hivebrite

Alumni Channel

Alumni Channel is one of the most complete alumni managing software presented in this article. This software is an online suite designed for schools, school alumni and other membership-based institutions.

The important data gathered about and from your alumni is stored in cloud and can only be accessed by channel administrators. This offers a great way to secure the data and also eliminates the need of keeping papers, recording management, etc. , and also allow you to send mass emails to groups of alumni easily.

Members of Alumni Channel can interact and communicate using the built-in messaging and chat service. This feature can be used to createmarketing campaigns, plan RSVP events, and also share photos.

You can easily upload images, PDF’s and forms to the database or export your project to community members or a selected group. One of the best features of Alumni Channel is the power it has to generate complex reports based on user interaction data and also other information like website traffic, registrations per day, frequent visitors, etc.

When it comes to managing your alumni database, Alumni Channel offers a good set of features like a quick member search, member organizer – class, directories, etc., member profiles access, job postings, etc.

In the communications department, this software is very useful because of features like – event listings, photo slideshow, news listings, bulk emails, etc.

Try Alumni Channel

Conclusion

In this article, we explored some of the best software options available, that can simplify and streamline the process of alumni management no matter the number of applications.

The features contained by the software found in the above list will surely cover all your data managing needs no matter if you’re using them for a small business or a large multi-national corporation.

Let us know which software you chose from this list.

Alumni Management Software: 5 Best to Use in 2024#

5 alumni tools to better manage your alumni databases#

Vaave#

Enterprise Alumni#

Graduway#

Hivebrite#

Alumni Channel#

Conclusion#