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Email-Archiving Software: 4 Best to Use in 2024

5 min. read

Updated onJanuary 8, 2024

updated onJanuary 8, 2024

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Key notes

Email-archiving software packages are primarily designed for the business domain. These are applications that archiveemailsto an off-site server, disk arrays, or cloud storage.

The applications indexemailsso users can then quickly retrieve and restore them if required. Asemailscan contain records that need to be preserved, keepingemailarchives might be an essential requirement in some industries.

Email-archiving applications provide a number of advantages compared with leavingemailson live servers. Archivedemaildata takes up less space, which consequently speeds up restoration and retrieval.

This can also boost productivity as it’s quicker to search for specific archivedemailsthan those left on a live server. So these are some of the bestemail-archiving software packages.

What’s the best email-archiving software to get?

What’s the best email-archiving software to get?

Aid4Mail is a top solution for archiving and securing youremails. It works both as a personalemailarchiver but you can also use it as a business solution.

Itwillarchive over 40emailboxformatsandemailprograms, popularemailservices includingGmail,Yahoo,Outlook.

You can apply an archivingprocessto yourmailseven when you are disconnected from theemailprovider and theemailsare stored on yourPCor anotherstorage device.

Here’s whatthis powerful tool can archive your emails to:

Aid4Mail

GFI Archiver

GFI Archiveris a highly rated email archiving application that offers great value. The software enables users to archive not only emails but calendar entries, SMS, files, and folders in a central store.

GFI Archiver’s single-instance storage and real-time compression store emails more efficiently.

The software also includes advanced search tools so that users can search for emails with numerous filters, exclusion parameters, and conditions.

GFI Archiver is compatible with most Windows platforms fromXPto 10, and its supported mail servers include MS Exchange, Office 365, and Google Apps.

GFI Archiver

MailStore Server

MailStore Server is another email-archiving application that has had glowing reviews.

The software has relatively minimal system requirements and supports email systems such asOffice 365, MS Exchange, MS Outlook, Google Apps, and all IMAP and POP3 email servers.

This application also uses single-instance storage and compresses file attachments, which can potentially save 70% storage space.

There are various ways for users to access the archives via MailStore Web Access, MailStore IMAP Server, and MS Outlook, which includes a handy archive add-on.

J. Peter Bruzzese, a Microsoft Exchange MVP, stated:

There are a lot of things I like about the MailStore Server. I especially like how easy it is to get it up and running and set it and forget it (like a proper archive solution should be). I appreciate the additional bells and whistles for compliance and the effort made to offer a client add-on, as well as the ability to access the MailStore through Web Access and Mobile Web Access (and not just on iOS but onAndroid, Windows Phone or Blackberry).

⇒Get MailStore Server now

Symantec Enterprise Vault

Symantec Enterprise Vault is one of the industry leaders for email archiving that provides both on-site and remote deployment.

With this application, users can archive emails from MS Exchange, IBM Domino, SharePoint, and other file systems.

One of the best things about Enterprise Vault is its PST (Personal Storage Table) migration that enables you to move PSTs to a separate archive, which can enhance IT operations.

The application makes the most of single-instance storage to compress archives.Enterprise Vaultalso incorporates plenty of wizards that make setup and administration of the archives a breeze.

Those are four of the more renowned email-archiving software packages for Windows. They are reliable applications that could have considerable cost benefits for most organizations.

⇒Get Symantec Enterprise Vault now

Those are four of the more renownedemail-archiving software packages forWindows. They are reliableapplicationsthat could have considerable cost benefits for mostorganizations.

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Matthew Adams

Windows Hardware Expert

Matthew is a freelancer who has produced a variety of articles on various topics related to technology. His main focus is the Windows OS and all the things surrounding it.

He is passionate about the tech world, always staying up-to-date with the latest and greatest. With an analytical view, he likes problem-solving, focusing on errors and their causes.

In his free time, he likes to read and write about history and tries to always develop new skills.

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Matthew Adams

Windows Hardware Expert

He is passionate about everything surrounding Microsoft’s OS, focusing on troubleshooting guides & tips for everyday problems.