How to Delete Documents in Microsoft 365

Delete files directly from the suite or File Explorer

4 min. read

Published onOctober 9, 2023

published onOctober 9, 2023

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You often need to delete documents and files in Microsoft 365, both stored online and offline. And users who are new to the editor suite may face issues with it!

While some found theDeleteoption missing, others encountered an error in the process. But it shouldn’t be as difficult, right? So, let’s get straight to it and walk you through how to delete files in Microsoft 365 and OneDrive.

How do I delete files from Microsoft 365 online?

1. Delete files in Microsoft Word, Excel and PowerPoint

Depending on where it is stored, be it locally or on OneDrive, you can easily delete a Word document or Excel file in Microsoft 365. Remember, you may have to clear it from both locations if OneDrive stores a copy of the document. Otherwise, thedeleted document will keep reappearing.

And, for a cleaner user interface in Microsoft 365, many users prefer toremove recommended items!

2. Directly delete files from OneDrive

Be it via the official website or File Explorer, you can easily delete documents in Microsoft 365 online. The changes are reflected throughout!

Also, if you are using the online version of Microsoft Office and it only shows the hide files option, delete it from the OneDrive section in File Explorer. Or if you don’t want the files or associated apps altogether, there’s always the option todelete the Microsoft account.

3. Manually delete Microsoft 365 files

Besides deleting documents and files through Microsoft 365 apps, you can remove them directly via File Explorer. Simply locate the file, select it, and hit theDeletekey. To clear multiple documents at once, hold theCtrlkey, select as many, and then hitDelete. Also, make sure toclear the Recycle Bin.

Remember, if the deleted file has a OneDrive (cloud) icon under theStatuscolumn, it’sonline-only, meaning that the file occupies no space on your PC. You will have to delete the backup as well.

Why can’t I delete a file in Microsoft 365?

If you can’t delete a file in Microsoft 365, it’s likely that the file is currently open. Terminate all instances of the suite and then try deleting it.

Besides, corruption is a major reason youcan’t delete files. File deletion is a task handled by the OS and not Microsoft 365. So, you should check the path and file properties for more details and to troubleshoot things.

You now have a fair understanding of how to delete documents in Microsoft 365. And if you ever delete a file by mistake, there’s always the option torecover deleted files in Windows.

Lastly, before you leave, find out how toefficiently use Microsoft 365 webfor better file management and to perform all actions seamlessly!

For any queries or to share an issue you faced with the process described here, drop a comment below.

How to Delete Documents in Microsoft 365#

How do I delete files from Microsoft 365 online?#

1. Delete files in Microsoft Word, Excel and PowerPoint#

2. Directly delete files from OneDrive#

3. Manually delete Microsoft 365 files#

Why can’t I delete a file in Microsoft 365?#