How to View Multiple Outlook Calendars at the Same Time

Work smarter by aggregating your calendars into one

3 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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Are you tired of opening a new calendar and changing to a different one when someone calls your attention? You’ve seen people effortlessly working on several tasks and wondered how they do it without their heads exploding.

Thankfully, Microsoft has made this possible with Outlook’s multiple calendars view. In one view, you can easily see what’s scheduled for the day or week. It’s pretty easy, and here’s how to go about it.

How do I view multiple calendars in Outlook?

1. Use the Side-by-side feature

All selected calendars will be in different color options to easily tell them apart. The side-by-side view is appropriate when you just have a secondary calendar. This way, you can easily see which calendar appointments conflict with each other and adjust them accordingly.

2. Use the Overlay Mode

The main advantage of this option is that you can easily spot conflicting calendar entries and drag appointments around on the screen if they overlap.

How do I manage multiple calendars in Outlook?

The calendar app is a powerful tool. It cankeep track of your tasksto help you manage your time and be more productive, but only if you know how to put it to good use.

Aside from displaying multiple calendars in one view, you can also tweak a few settings to ensure you get the most out of it.

Some tips to stay on top of your game include:

How can I add and manage other people’s calendars in Outlook?

Below is the step-by-step procedure:

Note that you may require permission to add some people’s calendars. Their calendars won’t be visible until they receive and accept your request to share their calendars.

Even after accepting the request, the owner has full control of the calendar items available to you and can choose tomake their calendars privateat any time.

If you have been having issues juggling all of your Outlook Calendars, try some of these go-to techniques for viewing multiple calendars simultaneously. You can also tryopening multiple Outlook windowsand having separate calendars in each window.

Should you find that yourOutlook crashes when opening the calendar, proceed to our expert guide to resolve this issue.

Which method do you prefer? The side-by-side or overlay method? Let us know in the comment section below.

How to View Multiple Outlook Calendars at the Same Time#

How do I view multiple calendars in Outlook?#

1. Use the Side-by-side feature#

2. Use the Overlay Mode#

How do I manage multiple calendars in Outlook?#

How can I add and manage other people’s calendars in Outlook?#