Microsoft Teams is finally solving your most annoying PDF problem
Read and edit PDFs without leaving the app
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Worrying about PDF files onMicrosoft Teamsshould soon be a thing of the past after thecollaboration toollaunched new in-built integration withAdobe Acrobat, allowing for easy group access to documents directly within the app.
In aposton theMicrosoftTeams Blog, the company announced that Acrobat can now be set as the default app to open PDFs in Teams, offering features such as collaborative sharing and reviewing, comments and annotations, and access to PDFs stored across Microsoft Sharepoint and OneDrive.
The change will require an organization’s IT admin to set Acrobat as the default PDF app within the Teams admin center, with Microsoft publishing aguideto set up the feature. From there, all PDF files sent from individual chats and group channels will benefit from the change.
Adobe Acrobat in Teams
All Teams users will benefit from Acrobat’s basicPDF readerfunctionality, but will need an Acrobat Standard or Pro account to add comments, export andconvertto other file types,compressand password protect PDFs.
Microsoft was also keen to point out that PDFs that are collaborated on using Acrobat are sent, temporarily, toAdobeDocument Cloud servers for encryption, and then deleted from those servers after twenty-four hours.
Adobe, for its part, has published awhite paperdiscussing the security procedures that govern its Document Cloud services. There, it claims that documents sent to the cloud already have their visibility set to “private”, meaning only users who have collaborated on a document can view it, and any external sharing actions must be taken by those users.
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This isn’t the first collaboration between Microsoft and Adobe. Its Adobe Acrobat Sign feature, allowing the printing of authentic “e-signatures” into documents, has already been made available as add-ins for Microsoft 365, Teams, and SharePoint.
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Moving forward, Adobe will offer “Live Sign” within Acrobat Sign In for teams, which it hopes will provide a “real-time signing experience” without the need to meet in person.
Luke Hughes holds the role of Staff Writer at TechRadar Pro, producing news, features and deals content across topics ranging from computing to cloud services, cybersecurity, data privacy and business software.
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