Set Up Automatic Reply in Outlook [Step-by-step Guide]

Don’t be shy to explore more email clients with even easier auto-reply rules.

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Updated onMarch 22, 2024

updated onMarch 22, 2024

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Did you know that you can set up an automatic reply inOutlook?

This feature can be incredibly useful, and in today’s article, we’ll show you how to set it up on yourPC.

How to set up an auto-reply message in Outlook?

1. Enable Automatic Replies in Outlook

If you’re using an IMAP or POPemail account, you need to enable automatic replies on your own by following these steps:

2. Create an email template in Outlook

3. Create Automatic Reply Rule in Outlook

Another method to set up automatic reply in Outlook is to set up an automatic reply rule on the app. This will ensure that Outlook will reply in your stead to messages you receive, using a template designed by you.

Open theOutlookapp.
Go toFile>Info> Manage Rules & Alerts.
Navigate to theEmail Rulestab.
Select your email account in theApply changes to this folderfield.

5.Click onNew Rule.

SelectApply rule on messages I receivein theStart from a blank rulefield.
ChecktheWhere my name isin theToboxoption and clickNext.
SelectReply using a specific template.
InStep 2: Edit the rule descriptionfield, click on thespecific templatelink.
SetLook IntoUser Templates in File System.
Select the template you created in the previous section and clickNext.
InSelect exceptionslist, check theexcept if it is an automatic replycheck box.
Enter the desired name for this rule and selectTurn on this rulecheck box.
ClickFinishandOKand the automatic reply should be enabled.

4. Enable Automatic Replies for Exchange Accounts

There you go, a quick and easy guide on how to set up an automatic reply inOutlook. Should you find automatic replies too heavy as a message, find out how you canadd a reaction to your Outlook emails.

If you found this helpful guide, feel free to let us know in the comments section below.

Set Up Automatic Reply in Outlook [Step-by-step Guide]#

How to set up an auto-reply message in Outlook?#

1. Enable Automatic Replies in Outlook#

2. Create an email template in Outlook#

3. Create Automatic Reply Rule in Outlook#

4. Enable Automatic Replies for Exchange Accounts#